How to Add Teachers to Sub-Accounts

If you are the administrator of a multi-teacher license, please follow the steps below to learn how to add teachers to your group account. You can also watch our related video.


Step-by-Step Instructions

Log in to your account here:

Log In

Step 1

Once logged in to your administrator account, head over to your account page underneath your name in the top right corner (see below).

Step 2

On your account page, the "Account Information" section (below "My Profile") will show you the number of licenses available. On the right side, a "Manage Teachers" button will appear if you have purchased a multi-teacher license. Please ensure the number of licenses is correct, and then click "Manage Teachers" to be taken to a new page.

Note: The number of licenses includes your administrator account (e.g., if you have purchased 3 licenses for other teachers, the number in your account information will say "4*").

Step 3

After landing on the "Manage Teachers" page, you can enter the names and email addresses of each sub-account. Type in each teacher's first name, last name, and email address and hit the "+" button to add this teacher to your list. This will automatically trigger an email invitation to the teacher with instructions on how to activate their account.

Step 4

After adding all your teachers, they will appear in your "Pending Teachers" list. Once an invitation is accepted, these teachers will move into the "Active Teachers" list. They will remain pending until they accept the invitation or are manually connected to your group. Administrators can manage their pending teachers by resending the email invitation (envelope icon) or deleting the invitation (trash bin icon).

Step 5

After an invitation is sent, we recommend that administrators contact each teacher to let them know they should look out for this invitation email (and to check their Spam folder in case it lands there). 

The email that pending teachers will receive includes a "Get Started" button, which will prompt teachers to create their sub-account or log in with an existing account (see the example below).

Missing Invitation Email

If teachers do not receive the invitation email (it should arrive a few minutes after it's sent), please follow the next few steps.

Step 6

If any of your teachers do not receive the email invitation to get started, scroll down on the Manage Teachers page (accessed through your account page). You will find a button to create an invitation code at the bottom of the page. 

Step 7

Click the "Create Invite Code" button and a code will appear that remains valid for 7 days.

Step 8

Send your teachers the link, where they can enter their email address and invitation code to join the group.

Please note: Teachers will only be able to join your group if an invitation has been sent to the corresponding email.

Step 9

After hitting the "Submit" button, pending teachers will land on a form to either log in with an existing account or set up a new account. Teachers who have an active or expired account can simply click the "Log In to Connect Your Account" button.

If teachers do not have an account (active or expired), they can enter their details and click the "Activate My Account" button. 

Step 10

After either logging in or activating a new account, teachers will land on a "Thank You" page and will have full access to ESL Library. 

(Reminder for administrators: When a teacher has properly connected to the group, their sub-account will move from the "Pending Teachers" list to the "Active Teachers" list on your Manage Teachers page).

If you have any difficulties adding sub-accounts for your list of teachers, please contact us and we will be happy to assist!

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